Head offices · multi-floor moves · staff relocation

Corporate Relocation Services in Kenya, Planned End to End

KejaPal provides corporate relocation services in Kenya for organisations moving a head office, a branch or a group of staff. A dedicated project lead plans the move with your facilities, IT and HR teams, so the business keeps running while everything changes around it.

Get a moving quote Call +254 184 379 590 WhatsApp

One project lead from first meeting to handover
Phased moves for large and multi-floor offices
Staff home moves for transferred employees

Corporate relocation services in Kenya: coordinator and client reviewing an office floor plan

Large office moves fail for the same reasons large projects fail: unclear owners, missed dependencies and surprises on the day. The furniture is rarely the hard part. Instead, the hard part is making sure the network is live, the right teams sit together and nobody's work stops for a week.

Our corporate relocation service in Kenya treats your move as a project with a plan, a budget, a timeline and a single person accountable for delivery. This page explains what that includes and how it works.

Coverage

What our corporate relocation services in Kenya include

A corporate move covers far more than transport. Depending on your needs, we take on some or all of the following:

Project management. A named project lead, a written plan, weekly updates and a single point of contact.
Inventory and space planning. We list furniture and equipment, then map each item to its new floor and room.
Labelling system. Colour codes for floors, numbers for desks and clear signs at the new site.
IT coordination. Shutdown and start-up timings agreed with your IT team or vendor.
Phased moving. Department-by-department moves over several evenings or weekends.
Archive and records moves. Sealed, numbered boxes with a sign-off sheet at each end.
Staff home moves. House moves for employees transferring to a new town, billed to the company.
Disposal and storage. Clearing unwanted furniture and storing items for later.

How it works

How a corporate relocation project runs

Every project follows a clear sequence. However, the length of each phase depends on the size of your organisation.

Kick-off meeting. First, we meet your facilities, IT, HR and finance leads to agree scope, budget, dates and decision makers.
Site surveys. Next, our project lead surveys both buildings, including lifts, loading bays, parking, floor loads and access hours.
Move plan. You receive a written plan with phases, crew numbers, trucks, risks and a day-by-day timeline.
Staff briefing. After that, we brief staff on packing, labelling and what to expect on the day.
Moving phases. The crew moves each department in turn, usually after hours.
Snag period. Finally, a support team stays on site for the first days to fix small issues and collect crates.

Movers relocating chairs and crates of computers during a corporate office move — Each crate carries a floor colour and desk number, so it lands at the right workstation.

Phased and multi-floor moves

Large offices rarely move in one night. So we split the work into phases that match how your business runs. For example, finance might move on the first weekend after month-end close. Customer service might move last, so phones stay answered until the final day.

Between phases, both offices stay partly active. That means two sets of access rules, two sets of IT links and staff who need to know where to go each morning. Our project lead keeps a live schedule and shares it with your team leads, so everyone knows what moves when.

Moving staff to another town

Business relocation services in Kenya often include staff moves too, because many organisations transfer staff between branches in Nairobi, Mombasa, Kisumu, Nakuru and Eldoret. Each transfer usually includes a house move, often with short notice and a fixed company budget. Our corporate relocation services in Kenya include those staff moves too.

We agree a standard package with your HR team, such as packing, transport, set-up and short-term storage. Then each employee deals with us directly by phone or WhatsApp, while the company receives one invoice per move. As a result, HR saves time and staff get the same quality of service wherever they go. See our long-distance moving page for how those trips work.

Budgeting for a corporate move

Corporate moves are quoted per project after surveys. The main cost drivers are the number of workstations, the volume of files and equipment, the number of phases, the access rules and the amount of packing.

We provide a fixed project price wherever the scope is clear. Where scope may change, we agree unit rates in advance, so there are no surprises. Your finance team receives KRA-compliant invoices for each stage; you can confirm eTIMS requirements on the Kenya Revenue Authority website.

Working with your IT team

IT is the most common source of delays in corporate moves. Therefore our project lead agrees the IT plan before anything else. We confirm who shuts down servers and switches, who moves them, and when the new network will be live.

Our crew moves IT equipment in padded crates and keeps it separate from furniture. However, your IT team or vendor should handle disconnection, server shutdown and reconnection. We schedule our crew around their timings and keep them updated throughout the night.

Protection

Risk, security and confidentiality

Corporate moves often involve confidential files, valuable equipment and access to secure buildings. So we put clear controls in place:

A named crew list shared with building security before each phase.
Sealed, numbered boxes for confidential records, with a sign-off sheet at both ends.
Locked trucks and a crew member with the load at all times.
A written risk list in the move plan, with an owner for each risk.
A condition check of high-value items before and after the move.

Support and maintenance

Fit-outs, landlords and handover dates

Most corporate relocation in Kenya depends on a new office fit-out finishing on time. Partitions, cabling, air conditioning and furniture deliveries all have to come together before staff can move. However, fit-outs often run late, while the lease on the old building ends on a fixed date.

Our project lead tracks those dates with your fit-out contractor and both landlords. If the new office slips, we can move in stages, store furniture for a few weeks or move teams into the finished floors first. As a result, a late fit-out does not have to mean a lost week of work.

We also help with the exit from the old building. That includes clearing every floor, removing old cabling on request, and leaving the space ready for the landlord's inspection. Our cleaning team can do the final clean before you hand back the keys.

Corporate Relocation

Reporting and communication

Good corporate relocation services in Kenya keep everyone informed without flooding inboxes. So we agree a simple rhythm at the start:

A weekly update to the project sponsor with progress, risks and decisions needed.
A one-page staff notice before each phase, with dates, packing steps and the new seating plan.
Live WhatsApp updates for team leads on moving nights.
Closing notes with photos, any damage records and a list of open items.

That rhythm keeps leadership confident and staff calm. It also means fewer phone calls on busy days, because people already know the answer to the most common questions: when, where and what to pack. In addition, it creates a record your finance and audit teams can use later.

Why organisations choose our corporate relocation services

Facilities managers tell us they want a mover who thinks like a project manager. In short, they want corporate relocation services in Kenya that run like any other well-managed business project, with clear owners, dates and budgets. That means plans in writing, honest timelines and someone who answers the phone at 11 pm on moving night. We provide all three, and we put them in writing before the first box is packed.

For smaller offices, our standard office moving service may be enough. For larger or more complex projects, book a planning meeting, and our project lead will walk you through how we would run your relocation.

Getting a fair price for corporate relocation services in Kenya

A fair price for corporate relocation services in Kenya starts with an assessment, not a price list. First, we look at your items by video call, photos or a short visit. Next, we send a written quote listing the crew, the truck and any extras. Then we talk it through, and you can adjust the scope to suit your budget. Finally, we confirm the agreed price in writing, so everyone knows exactly what is included before the crew arrives.

Get started

Get your moving quote

Tell us what you are moving and where, and our move coordinator will call you back within one working day to plan it with you.

Clear, itemised written quote
Packing, transport and setting up from one team
Careful crew, padded and wrapped furniture

Prefer to talk? Call +254 184 379 590

Frequently asked questions

How early should we start planning a corporate move?

Start at least six to eight weeks before the move for offices with 50 or more staff. Larger head office moves often start planning three months ahead, especially when new fit-outs and IT links are involved.

Can you move our company over several weekends?

Yes. Phased moves are common for large offices. We split the move by department or floor so the business keeps running between phases.

Do you move employees who are being transferred?

Yes. We handle house moves for transferred staff across Kenya, using a standard package agreed with your HR team and one invoice per move.

Who is our main contact during the project?

You get one named project lead from the first meeting to the end of the snag period. They coordinate the crew, building managers and your internal teams.

Can you sign a confidentiality agreement?

Yes. We can sign a non-disclosure agreement and follow your security procedures for records, access cards and restricted areas.

Areas we serve

Moving homes and offices across Kenya

Our Nairobi team travels to sites countrywide. Choose your town for local details.

Planning a move?

Tell us what you are moving and where. We will check the load in person or on a video call, give you a clear written quote and plan moving day with you.

Request a quote +254 184 379 590 WhatsApp us